Medical Clerk

A Medical Clerk is responsible for managing patient health files in a facility. They collect patient information, issue medical files, file medical records, and process patient admissions and discharge papers. They create and retrieve medical records, update existing ones, and maintain accuracy. The Medical Clerk plays a crucial role in ensuring the smooth operation of the healthcare facility. General Responsibilities: 1. Gather patient demographic and personal information. 2. Distribute medical charts to the appropriate departments of the hospital. 3. Maintain quality and accurate records by following hospital procedures. 4. Ensure patient charts, paperwork, and reports are completed in an accurate and timely manner. 5. Complete clerical duties including answering phones, responding to emails, and processing patient admission and discharge records. 6. Maintain the master patient index by completing assigned portions of the daily audit trail, correcting and communicating problems according to established procedures. 7. Maintain record availability by processing charts into the department, using chart mark-off procedures, and facilitating chart location activities. 8. Retrieve medical records by following chart-out procedures, documenting reasons charts cannot be retrieved for statistical and follow-up purposes. 9. Deliver charts to assigned areas of the hospital by following established routing procedures. 10. Keep healthcare providers informed by communicating the availability or unavailability of the record. 11. Manage the index of patients by auditing, correcting, and communicating any discrepancies and inaccuracies to the appropriate staff. 12. Retrieve and deliver charts to appropriate staff and locations within the healthcare facility in accordance with procedures established by the company. 13. Obtain documentation requested by healthcare professionals, such as test results that are not yet filed in medical records.